Every job, every visit, in one record.
Intake to invoice lives in one place. Statuses, visits, notes, photos, and the full activity timeline, no notebook sprawl, no lost context.
Falcon Bill's jobs works on the phone, from the truck, between jobs. Intake to invoice lives in one place. Statuses, visits, notes, photos, and the full activity timeline, no notebook sprawl, no lost context. Built for solo US tradespeople and crews up to 5. Mobile-first, no setup fees, US-based support.
Visits on the schedule, not in your head.
Pick a day for a visit, assign a worker, and the job status updates automatically when they check in on site.
- Visits grouped by today, tomorrow, and this week
- A 'my visits' list for each worker
- Auto-status transitions on check-in / check-out
Wed, May 13
- Foster residenceTune-up9:00 AM
- Northside HVACA/C install11:30 AM
- Maple Court HOACompressor swap2:00 PM
- Westside Plumbing Co.INV-001 · 31 days overdue$1,845.00
- Lakeside Property MgmtINV-002 · 18 days overdue$3,120.00
A timeline that never lies.
Every change, status, line item, photo, visit, appends to an append-only activity log. You always know what happened, when, and who did it.
- Append-only audit trail
- Actor attribution for every event
- Stream notes from the crew into the feed
Mini-split install: 2-head system
- On-site assessment & quoteApr 17 · 9:00 AMMarcus·Completed
- Condenser install: Day 1Apr 21 · 10:00 AMMarcus + Jenna·In progress
- Commission & client walkthroughApr 22 · 8:30 AMMarcus·Scheduled
A pipeline that matches the day.
Created → scheduled → in progress → completed → invoiced → paid. Transitions are enforced so your pipeline is always honest about where the work really is.
- Enforced status transitions (no orphaned jobs)
- Per-status filters on the jobs list
- Workspace-wide dashboard tile for today's visits
Wed, May 13
- Garcia FamilyHeater installOpen
- Foster residenceA/C tune-upOn site
- Patel residenceFaucet swapAwaiting bill
- Maple HOAJOB-088 · 14 days overdueStalled
A front door that collects the right details.
New-job intake captures client, property, scope, and a first photo in under a minute, from a phone call or a walk-in at the shop.
- Quick-add from the dashboard
- Pick the property from the client's addresses
- Auto-create client and property on submit
Wed, May 13
- Client + propertyRequiredStep 1
- Scope + photosRequiredStep 2
- Schedule visitOptionalStep 3
What a well-run jobs pipeline looks like.
- 12
- Average fields to open a new job
- 1
- Tap to schedule a visit
- 0
- Duplicate records between job and invoice
- 100%
- Of changes captured in the activity feed
Start free. Plans from $19/mo intro.
Start free with 3 jobs, 1 invoice, 1 estimate. No card required until you pick a plan.
Solo
Invoices, estimates, jobs, visits, card payments, AI assistant.
- Unlimited invoices & estimates
- Jobs + scheduling
- AI assistant (10/day text)
Boss
Most popularSolo power user. More AI, voice input, multiple businesses.
- Everything in Solo
- 200 AI messages a day · voice input
- Multiple businesses
Crew
Owner + up to 4 workers. AI and voice stay with the owner seat.
- Everything in Boss for the owner
- Up to 4 worker seats (5 total)
- Assign visits to each worker
Free plan: no credit card · 30-day refund · Cancel anytime · Built in the US
See full pricing & comparisonWhy jobs are Falcon Bill's center of gravity.
One source of truth
Client, property, visits, estimate, invoice, and activity all hang off the job. Nothing lives in three apps.
Honest pipeline
The status of a job reflects reality. No pipeline theater, no stale 'in progress' jobs that finished last quarter.
Auditable
Every significant mutation is recorded. When a client asks 'when did you do this?', you have the answer.
Crew-friendly
Workers see only their assigned visits and update status from the field. Owners keep the wider view without drowning in detail.
Schedule-aware
The schedule is the jobs list, not a separate tool. Move a visit to Tuesday; the job knows.
Billing-ready
When the last visit closes out, the job is pre-built for an invoice. Turn it into one and the line items carry over.
Jobs, cleanly modeled:
- Client + property association
- Scheduled visits with assignees
- Status lifecycle (created → paid)
- Voice memo or chat note logs straight to the job timeline via the AI assistant
- Line items on the job, ready to invoice
- Photos on the job and per-visit
- Activity feed for the whole job
- Direct links to estimates and invoices
- Per-worker 'my visits' view
- Quick-add from the dashboard
- Add a new client right from the job form
- Progress billing across multiple invoices
- Visit check-in moves the job to in progress
Jobs for the US trades that run from the truck.
Jobs, reframed.
A container, not a checklist
Jobs hold every artifact: estimates, invoices, photos, notes, visits. They're a folder, not a stage in a pipeline.
Ownership you can trust
Role-based access keeps the financial layer owner-only while giving workers the field view they need.
Momentum the crew can feel
A visit checked in on site nudges the job status forward on the dashboard. Everyone sees the day moving.
Safety at the edges
Enforced transitions prevent 'accidentally marked paid' mistakes. The pipeline stays trustworthy without extra policing.
Reporting you didn't have to build
Every job carries status and timestamps, so simple queries (open vs. completed vs. paid) are always one filter away.
An exit that still makes sense
If you leave Falcon Bill, export your client list and price book as CSV files and take them with you.
How pros use Falcon Bill jobs.
- Tracking a three-visit service call from intake to paid invoice
- Logging a visit by voice memo from the truck, the assistant adds it to the job timeline
- Running a week of lawn-care visits across four workers from one jobs list
- Handling progress billing on a kitchen remodel across three invoices
- Capturing visit-by-visit photos for insurance-claim backup
- Giving workers a 'my visits' view they can open from a truck cab
- Keeping a multi-property client's jobs neatly separated
- Adding a new client and their first job during one phone call
- Converting an accepted estimate into a job with one tap
- Using the activity feed as evidence in a dispute months later
- Closing out a job when the last visit wraps and the invoice clears
Jobs, by the numbers.
- < 60s
- To open a new job from the dashboard
- ∞
- Visits per job
- 5
- Seats on Crew: owner plus 4 workers
- 100%
- Of statuses enforced through transitions
Your first three jobs are on the house.
No card required. Your data carries into any paid plan the day you upgrade.
Common questions about jobs.
Do I need to use jobs to send an invoice?+
No, you can send a standalone invoice. Jobs add value when a piece of work has multiple visits or a lifecycle longer than a single appointment.
Can workers create their own jobs?+
Depends on their role. Owners and admins can; workers see jobs assigned to them and update visit status from their phone.
What happens to the job when the invoice is paid?+
The job moves to 'paid' automatically. The timeline records the payment and the balance update.
Can a job have multiple invoices?+
Yes, for progress billing or split jobs. Each invoice is tied back to the parent job.
Is there a crew calendar?+
Not a separate one. The jobs list groups visits by today, tomorrow, and this week, and you can pick a date to see one day. Each worker gets a 'my visits' list.
How does a job get created?+
From the dashboard's quick-add, from a converted estimate, or from a client record.
Can visits have their own photos and notes?+
Yes. Photos and notes can live on the job or the visit. Both roll up into the activity feed so nothing gets lost.
What about recurring jobs?+
Recurring jobs are on the roadmap. For route-based work today, schedule the next visit on the same job and pull line items from your price book.
Try Falcon Bill free. Your first three jobs are on the house, no card required.
Start free