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Invoicing for HVAC techs.

Diagnostic, parts, labor, refrigerant, line-itemed on an estimate before the truck cools down. Card payment before the next service call.

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No credit card · 30-day refund · Cancel anytime · Built in the US

Falcon Bill is invoicing and field-service software for US-based hvac techs. Diagnostic, parts, labor, refrigerant, line-itemed on an estimate before the truck cools down. Card payment before the next service call. Built for solo operators and crews up to 5, mobile-first, no setup fees, and no per-user pricing.

Built around the HVAC day, not a desk-bound back office.
Ready from day one

Built for HVAC techs. Free to start.

Open a workspace, send an estimate, get paid by card, in the same hour.

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On-site quoting

Estimates before you leave the HVAC job.

Build the quote in the truck from your HVAC techs price book. Line items, photos, discounts, and expiration, all in place before you pull out of the driveway.

  • Price book pre-filled with common HVAC services
  • Site photos attached to the estimate PDF
  • Send by email or a public share link
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FALCON BILLNew estimate · HVAC repair
Estimate draft

David Ahn: A/C replacement

Cedar Peak HVAC · expires in 14 days
  • A/C diagnostic1 · from catalog
    $120.00
  • Condenser coil1 · from catalog
    $1,240.00
  • R-410A refill4lb · from catalog
    $320.00
  • + Add line item
2 site photos
Subtotal$1,680.00
Tax$138.60
Total$1,818.60
Send estimate
One-tap invoicing

Accepted estimates become invoices.

No re-keying, no blank forms. The client, line items, and totals carry across the moment the estimate is accepted.

  • Convert with a single tap on the estimate detail
  • Invoice inherits the job, property, and scope
  • Activity timeline records who accepted, when
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EstimateEST-2026-044
Cedar Peak HVAC · A/C replacement
Accepted
  • A/C diagnostic1 · from catalog
    $120
  • Condenser coilReplacement · parts
    $1,240
  • R-410A refill4lb
    $320
Total$1,818
InvoiceINV-2026-044
Due Apr 27 · Net 7
Pre-filled from estimate
  • A/C diagnostic1 · from catalog
    $120
  • Condenser coilReplacement · parts
    $1,240
  • R-410A refill4lb
    $320
Total due$1,818
Card payments

Paid on the link, settled to your account.

Stripe Connect destination charges route the money straight to your own Stripe account. No middleman wallet, no delayed payouts.

  • Apple Pay, Google Pay, Visa, Mastercard, Amex
  • Paid stamp the moment the card clears
  • Record cash, check, and transfers manually
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9:41100%
Cedar Peak HVACINV-2026-044 · A/C replacement
Amount due$1,818.60Bend, OR
Pay with
Secured by Stripe · no account
Run the day

A dashboard tuned for a HVAC day.

Today's visits, unpaid invoices, and open estimates live on one screen. Whether you're on the road or at the shop, the next action is always one tap away.

  • Today's schedule at the top of the dashboard
  • Unpaid and overdue invoices highlighted
  • Open estimates surfaced so nothing goes stale
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FALCON BILL
Cedar Peak HVAC · HVAC repair
Today

Wed, May 13

May 2026
3 visits · open
  • Foster residenceTune-up
    9:00 AM
  • Northside HVACA/C install
    11:30 AM
  • Maple Court HOACompressor swap
    2:00 PM
Needs a nudge$4,965 across 2
  • Westside PlumbingINV-001 · 31 days overdue
    $1,845
  • Lakeside PropertyINV-002 · 18 days overdue
    $3,120
Ready to billGarcia Family · Heater install
Bill
60s
To send a first quote
T+1
Typical card-to-bank settlement
$10
To start on Starter
0
Per-invoice fees from Falcon Bill
Side by side

Falcon Bill vs the alternatives.

Falcon Bill

  • Send invoice from the truck: Yes — 60 seconds
  • Card payment on a public link: Stripe Connect — your account
  • Job + visit tracking tied to invoice: One record per job
  • Built for the trades: Plumbers, HVAC, electricians, more
  • Setup time: < 5 minutes
  • Per-user pricing: Flat — no per-seat fee

Pen-and-paper

  • Send invoice from the truck: Drive back to office
  • Card payment on a public link: Not without a separate POS
  • Job + visit tracking tied to invoice: Spreadsheet + notebook
  • Built for the trades: —
  • Setup time: Hours, then re-doing it weekly
  • Per-user pricing: —

Generic invoice app

  • Send invoice from the truck: If you remember
  • Card payment on a public link: Through a middleman wallet
  • Job + visit tracking tied to invoice: Invoicing only
  • Built for the trades: Designed for freelancers + DTC
  • Setup time: 30+ minutes per integration
  • Per-user pricing: Yes, scales fast
Pricing

Start free. Plans from $19/mo intro.

Start free with 3 jobs, 1 invoice, 1 estimate. No card required until you pick a plan.

Solo

$19/mo intro, then $29

Invoices, estimates, jobs, visits, card payments, AI assistant.

  • Unlimited invoices & estimates
  • Jobs + scheduling
  • AI assistant (10/day text)
Start with Solo

Boss

Most popular
$49/mo intro, then $69

Solo power user. Unlimited AI + voice + photo + WhatsApp.

  • Everything in Solo
  • Unlimited AI · voice · photo · WhatsApp
  • Multiple businesses
Start with Boss

Crew

$79/mo intro, then $99

Owner + up to 4 workers. Premium AI on owner, basic AI per worker.

  • Everything in Boss for the owner
  • Up to 4 worker seats (5 total)
  • Worker AI: 15/day text + photo
Start with Crew

No credit card · 30-day refund · Cancel anytime · Built in the US

See full pricing & comparison
See the flow

Quote on site. Convert to invoice. Get paid.

The three steps that define a good day on the truck.

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Why HVAC techs pick Falcon Bill.

  • Service call plus parts in one shot

    Drop in the diagnostic fee, add the refrigerant charge, list the labor, send before the truck cools down.

  • Quarterly maintenance contracts

    Recurring invoices on a schedule. The client's card runs without a phone call. Same workflow for filter swaps and full PM.

  • EPA refrigerant log

    Type and pounds on every line item. Customers see what they paid for; you have a record for compliance audits.

  • Seasonal cash flow

    Deposits on system installs, balance on completion. Stripe holds nothing; money lands in your account same business day.

  • Card payment before the next no-cool call

    Apple Pay from the porch. Done before the truck is back in the driveway.

Everything HVAC crews need, nothing they don't:

  • Quote on site from the HVAC price book
  • Attach before/after photos to the estimate
  • Send by email or public share link
  • Convert accepted estimate to invoice in one tap
  • Draft and send by voice, in-app chat, or WhatsApp via the AI assistant
  • Accept card payments on a public pay link
  • Track partial payments and balance due
  • Record cash, check, and transfer manually
  • Per-job activity feed for the crew
  • Multiple properties per client, cleanly modeled
  • Photos and signatures captured per visit
  • Deposits, retainers, and progress billing supported
  • CSV export of every record any time
  • Role-based access for owners and workers
  • Mobile-first dashboard with today's work on top
The product

Every Falcon Bill feature hvac techs use.

Beyond the basics

What good HVAC software quietly does.

  • Earn trust on first contact

    A branded HVAC estimate sent within the hour says "real business" louder than a slow, hand-written quote ever could.

  • Stop losing money to memory

    Disposal fees, trip charges, diagnostics: price-book items remember themselves so they stop slipping off the invoice.

  • Own the client relationship

    Card payments route to your Stripe account, not a middleman wallet. No one gets between you and your customer.

  • Run from anywhere

    The web app runs from any device. Install it to a phone home screen and it behaves like a native app on the road.

  • Keep paperwork defensible

    Every estimate, acceptance, invoice, payment, and photo is timestamped and preserved. Disputes resolve faster when the timeline is clean.

  • Scale without re-platforming

    The same app that runs a solo HVAC truck today supports a five-person crew tomorrow. Same workflow, same data, bigger team.

Ready for the crew

Everyone on your crew, one workspace.

Owners run billing; workers see their visits. Role-based access out of the box.

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Use cases

How HVAC pros use Falcon Bill.

  • Same-day quotes that beat the next HVAC shop to the client's inbox
  • Closing out a HVAC job by voice memo while walking back to the truck
  • Replying to a WhatsApp 'how much do I owe?' with a pay link in the same thread
  • Photo-backed estimates that head off change-order arguments
  • Progress billing on jobs that stretch across multiple visits
  • Deposits collected by card before the crew rolls
  • Final invoices sent from the driveway and paid before dinner
  • Service-call receipts emailed while the client is still in the kitchen
  • Weekly recurring invoices for route-based clients
  • Shared dashboards so the owner sees the day at a glance
  • Activity logs pulled up when a client asks 'when did you do this?'
  • Clean paper trail when an insurance claim or warranty request lands
  • Signed acceptance stored next to the estimate, no paper shuffle
  • CSV export handed to an accountant without re-formatting

What a Falcon Bill day adds up to.

< 5m
Typical setup to first invoice
5
Max workers per Team plan workspace
24/7
Client pay page availability
100%
Of payouts to your own Stripe account
Get going

Your first three jobs are on the house.

No card required. Your data carries into any paid plan the day you upgrade.

Start freeSee pricingContact sales

Common questions.

  • Can I track refrigerant for EPA records?+

    Yes. Add refrigerant as a line item with type and pounds in the description. Export PDFs and CSVs for compliance reporting on a workspace.

  • Do you support maintenance contracts and PM plans?+

    Yes via recurring invoices on a workspace plan. Set quarterly, biannual, or annual cadence; cards run automatically.

  • Can the PDF show my HVAC license number and EPA certification?+

    Yes via the business contact field. License, EPA section 608 cert, and any state-specific registrations print at the top of every PDF.

  • What about service-fee plans?+

    Set a price book item for the visit fee plus diagnostic. Pull onto every invoice with one tap. Same workflow whether you charge per call or per hour.

Try Falcon Bill free. Your first three jobs are on the house, no card required.

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Last reviewed: · Built in the US for US trades.

No card · Takes 2 minutes

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