Skip to main content
Skip to main content
Start free

Invoicing for HVAC techs.

Diagnostic, parts, labor, refrigerant, line-itemed on an estimate before the truck cools down. Card payment before the next service call.

Start freeTry the free invoice generator
No credit card · 30-day refund · Cancel anytime · Built in the US

Falcon Bill is invoicing and field-service software for US-based hvac techs. Diagnostic, parts, labor, refrigerant, line-itemed on an estimate before the truck cools down. Card payment before the next service call. Built for solo operators and crews up to 5, mobile-first, no setup fees, and no per-user pricing.

Built around the HVAC day, not a desk-bound back office.
Ready from day one

Built for HVAC techs. Free to start.

Open a workspace free and build your first estimate in minutes. Sending starts on Solo.

Start free
On-site quoting

Estimates before you leave the HVAC job.

Build the quote in the truck from your HVAC techs price book. Line items, photos, discounts, and expiration, all in place before you pull out of the driveway.

  • Your go-to HVAC services saved in the price book
  • Site photos attached to the estimate PDF
  • Send by email or a public share link
Start free
FALCON BILLNew estimate · HVAC repair
Estimate draft

David Ahn: A/C replacement

Cedar Peak HVAC · expires in 14 days
  • A/C diagnostic1 · from catalog
    $120.00
  • Condenser coil1 · from catalog
    $1,240.00
  • R-410A refill4lb · from catalog
    $320.00
  • + Add line item
2 site photos
Subtotal$1,680.00
Tax$138.60
Total$1,818.60
Send estimate
One-tap invoicing

Accepted estimates become invoices.

No re-keying, no blank forms. The client, line items, and totals carry across when you convert the accepted estimate.

  • Convert with a single tap on the estimate detail
  • Invoice inherits the client, job, and line items
  • Activity timeline records who accepted, when
Start free
EstimateEST-2026-044
Cedar Peak HVAC · A/C replacement
Accepted
  • A/C diagnostic1 · from catalog
    $120
  • Condenser coilReplacement · parts
    $1,240
  • R-410A refill4lb
    $320
Total$1,818
InvoiceINV-2026-044
Due Apr 27 · Net 7
Pre-filled from estimate
  • A/C diagnostic1 · from catalog
    $120
  • Condenser coilReplacement · parts
    $1,240
  • R-410A refill4lb
    $320
Total due$1,818
Card payments

Paid on the link, settled to your account.

Stripe Connect destination charges route the money straight to your own Stripe account. No middleman wallet. Stripe pays out to your bank on its standard schedule.

  • Apple Pay, Google Pay, Visa, Mastercard, Amex
  • Paid stamp the moment the card clears
  • Record cash, check, and transfers manually
Start free
9:41100%
Cedar Peak HVACINV-2026-044 · A/C replacement
Amount due$1,818.60Bend, OR
Pay with
Secured by Stripe · no account
Run the day

A dashboard tuned for a HVAC day.

Today's visits, unpaid invoices, and open estimates live on one screen. Whether you're on the road or at the shop, the next action is always one tap away.

  • Today's schedule at the top of the dashboard
  • Unpaid and overdue invoices highlighted
  • Open estimates surfaced so nothing goes stale
Start free
FALCON BILL
Cedar Peak HVAC · HVAC repair
Today

Wed, May 13

May 2026
3 visits · open
  • Foster residenceTune-up
    9:00 AM
  • Northside HVACA/C install
    11:30 AM
  • Maple Court HOACompressor swap
    2:00 PM
Needs a nudge$4,965 across 2
  • Westside PlumbingINV-001 · 31 days overdue
    $1,845
  • Lakeside PropertyINV-002 · 18 days overdue
    $3,120
Ready to billGarcia Family · Heater install
Bill
60s
To build a first quote
1 tap
To turn an accepted estimate into an invoice
$19
A month on Solo for 3 months, then $29
0
Per-invoice fees from Falcon Bill
Side by side

Falcon Bill vs the alternatives.

Falcon Bill

  • Send invoice from the truck: Yes — 60 seconds
  • Card payment on a public link: Stripe Connect — your account
  • Job + visit tracking tied to invoice: One record per job
  • Built for the trades: Plumbers, HVAC, electricians, more
  • Setup time: < 5 minutes
  • Per-user pricing: Flat — no per-seat fee

Pen-and-paper

  • Send invoice from the truck: Drive back to office
  • Card payment on a public link: Not without a separate POS
  • Job + visit tracking tied to invoice: Spreadsheet + notebook
  • Built for the trades: —
  • Setup time: Hours, then re-doing it weekly
  • Per-user pricing: —

Generic invoice app

  • Send invoice from the truck: If you remember
  • Card payment on a public link: Through a middleman wallet
  • Job + visit tracking tied to invoice: Invoicing only
  • Built for the trades: Designed for freelancers + DTC
  • Setup time: 30+ minutes per integration
  • Per-user pricing: Yes, scales fast
Pricing

Start free. Plans from $19/mo intro.

Start free with 3 jobs, 1 invoice, 1 estimate. No card required until you pick a plan.

Solo

$19/mo intro, then $29

Invoices, estimates, jobs, visits, card payments, AI assistant.

  • Unlimited invoices & estimates
  • Jobs + scheduling
  • AI assistant (10/day text)
Start with Solo

Boss

Most popular
$49/mo intro, then $69

Solo power user. More AI, voice input, multiple businesses.

  • Everything in Solo
  • 200 AI messages a day · voice input
  • Multiple businesses
Start with Boss

Crew

$79/mo intro, then $99

Owner + up to 4 workers. AI and voice stay with the owner seat.

  • Everything in Boss for the owner
  • Up to 4 worker seats (5 total)
  • Assign visits to each worker
Start with Crew

Free plan: no credit card · 30-day refund · Cancel anytime · Built in the US

See full pricing & comparison
See the flow

Quote on site. Convert to invoice. Get paid.

The three steps that define a good day on the truck.

Start free

Why HVAC techs pick Falcon Bill.

  • Service call plus parts in one shot

    Drop in the diagnostic fee, add the refrigerant charge, list the labor, send before the truck cools down.

  • Quarterly maintenance visits

    Put each PM visit on the schedule, then invoice it from the price book when the work is done. Same workflow for filter swaps and full PM.

  • EPA refrigerant log

    Type and pounds on every line item. Customers see what they paid for; you have a record for compliance audits.

  • Seasonal cash flow

    Deposits on system installs, balance on completion. Card payments go to your own Stripe account and pay out on Stripe's standard schedule.

  • Card payment before the next no-cool call

    Apple Pay from the porch. Done before the truck is back in the driveway.

Everything HVAC crews need, nothing they don't:

  • Quote on site from the HVAC price book
  • Attach before/after photos to the estimate
  • Send by email or public share link
  • Convert accepted estimate to invoice in one tap
  • Draft and send by voice or in-app chat with the AI assistant
  • Accept card payments on a public pay link
  • Track partial payments and balance due
  • Record cash, check, and transfer manually
  • Per-job activity feed for the crew
  • Multiple properties per client, cleanly modeled
  • Photos and notes captured per visit
  • Separate deposit and progress invoices on one job
  • CSV export of clients and price book any time
  • Role-based access for owners and workers
  • Mobile-first dashboard with today's work on top
The product

Every Falcon Bill feature hvac techs use.

Beyond the basics

What good HVAC software quietly does.

  • Earn trust on first contact

    A branded HVAC estimate sent within the hour says "real business" louder than a slow, hand-written quote ever could.

  • Stop losing money to memory

    Disposal fees, trip charges, diagnostics: price-book items remember themselves so they stop slipping off the invoice.

  • Own the client relationship

    Card payments route to your Stripe account, not a middleman wallet. No one gets between you and your customer.

  • Run from anywhere

    The web app runs from any device. Install it to a phone home screen and it behaves like a native app on the road.

  • Keep paperwork defensible

    Every estimate, acceptance, invoice, payment, and photo is timestamped and preserved. Disputes resolve faster when the timeline is clean.

  • Scale without re-platforming

    The same app that runs a solo HVAC truck today supports a five-person crew tomorrow. Same workflow, same data, bigger team.

Ready for the crew

Everyone on your crew, one workspace.

Owners run billing; workers see their visits. Role-based access out of the box.

Start freeTalk to us first
Use cases

How HVAC pros use Falcon Bill.

  • Same-day quotes that beat the next HVAC shop to the client's inbox
  • Closing out a HVAC job by voice while walking back to the truck
  • Tapping Nudge to text an overdue client a reminder from your own phone
  • Photo-backed estimates that head off change-order arguments
  • Progress billing on jobs that stretch across multiple visits
  • Deposits collected by card before the crew rolls
  • Final invoices sent from the driveway and paid before dinner
  • Service-call invoices emailed while the client is still in the kitchen
  • Route clients invoiced each week from saved price-book items
  • Shared dashboards so the owner sees the day at a glance
  • Activity logs pulled up when a client asks 'when did you do this?'
  • Clean paper trail when an insurance claim or warranty request lands
  • Timestamped client approval stored with the estimate, no paper shuffle
  • Invoice PDFs handed to an accountant without re-typing

What a Falcon Bill day adds up to.

< 5m
Typical setup to first invoice
5
Seats on Crew: owner plus 4 workers
24/7
Client pay page availability
100%
Of payouts to your own Stripe account
Get going

Your first three jobs are on the house.

No card required. Your data carries into any paid plan the day you upgrade.

Start freeSee pricingContact sales

Common questions.

  • Can I track refrigerant for EPA records?+

    Yes. Add refrigerant as a line item with type and pounds in the description. Download the invoice PDFs to keep for your compliance records.

  • Do you support maintenance contracts and PM plans?+

    Not as automatic billing. Falcon Bill has no recurring invoices and does not charge saved cards. Put each PM visit on the schedule and send the invoice when the work is done.

  • Can the PDF show my HVAC license number and EPA certification?+

    Yes, as text: add your license, EPA section 608 cert, and any state registrations to the invoice notes and they print on the PDF. There is no separate license field.

  • What about service-fee plans?+

    Set a price book item for the visit fee plus diagnostic. Pull onto every invoice with one tap. Same workflow whether you charge per call or per hour.

Try Falcon Bill free. Your first three jobs are on the house, no card required.

Start free

Last reviewed: · Built in the US for US trades.

No card · Takes 2 minutes

Start free