Falcon Bill vs QuickBooks.
QuickBooks Online is accounting software with invoicing grafted on. For a job-site trade, it's missing site photos and any sense of how a tradesperson actually works. Falcon Bill was built for the truck.
- Site photos included on every invoice
- Clients approve estimates on their phone
- $19/mo intro, $29/mo standard
- Clients and price book export to CSV
What's in the box.
- Starting monthly price$38 (Simple Start)$19 intro (Solo)
- Job costing includedPlus ($115/mo) or higher onlynot included
- Site photos on invoiceNo (requires CompanyCam $49/mo)
- Mobile signature capture at doornot includedNo (client approves on their phone, timestamped)
- Built for mobile-first job-site usenot included
- Setup timeHours (chart of accounts, tax setup)Under 5 minutes to first invoice
- Free invoice generator (no sign-up)not included
- Public invoice link with Stripe payYes (with QB Payments add-on)
- Read receipts on invoice open
- Built-in dispatch / schedulingnot includedSolo + Boss + Crew (visits)
- AI assistantAI Assist add-on (variable)Boss + Crew (Bill)
- Voice modenot includedBoss + Crew
- Trial mechanic30-day free, then full price$1.99 lock-in + 7-day trial, refunded if cancelled
- Native bookkeeping (P&L, balance sheet)not included
- Tax filing supportnot included
- Payroll integrationnot included
“My accountant runs QuickBooks. Fine. I run Falcon Bill from the truck. Two days a month I export the CSV to her. The other 28 days I'm not staring at QuickBooks Mobile trying to make it work.”
Built for the job site, not the spreadsheet.
QuickBooks is for the books. Falcon Bill is for the truck. Use both, or switch entirely. Either way, your clients and price book export to CSV anytime.
Common questions about switching.
What does QuickBooks Online really cost for a contractor in 2026?+
QuickBooks Online had a 15-20% price hike in July 2025. Simple Start is $38/mo, Essentials $75/mo, Plus $115/mo, Advanced $235/mo. Job costing requires Plus or higher, so $115/mo is the real floor for a tradesperson tracking per-job profitability. The $38 'starting price' is genuinely misleading for trades.
Can I use QuickBooks Self-Employed instead?+
QuickBooks Self-Employed ($20/mo) is for freelancers without inventory, jobs, or clients you bill repeatedly. It has no job costing, no estimates, no public invoice link with Stripe pay buttons. Falcon Bill's Solo plan ($19/mo intro, $29/mo standard) is the right tool for a tradesperson; QuickBooks Self-Employed is for a freelance writer.
Doesn't QuickBooks have mobile invoicing?+
QuickBooks has a mobile app, but it's a window into desktop-grade accounting software. The contractor workflow on QuickBooks Mobile takes 12-15 taps to send an invoice; Falcon Bill takes 3. Falcon Bill is built mobile-first; QuickBooks is desktop-first with mobile as an afterthought.
What about photos and signatures on invoices?+
QuickBooks Online has neither natively. Trade contractors using QuickBooks routinely subscribe to CompanyCam ($49/mo) just for photo documentation. Falcon Bill lets you attach site photos to any invoice or estimate, no add-on. There is no e-signature: the client approves the estimate on their phone, and the approval is timestamped.
Can Falcon Bill replace my accountant's QuickBooks setup?+
If you've already got an accountant doing your books in QuickBooks, keep that. Falcon Bill does not sync or export to QuickBooks, but you can download any invoice as a PDF and export your clients and price book as CSV. Falcon Bill replaces the invoicing + job-tracking layer; your accountant's QuickBooks setup keeps doing the books.
What if I cancel Falcon Bill and want to go back to QuickBooks?+
Export your clients and price book as CSV and download any invoice as a PDF, anytime. We don't hold your data hostage. Cancellation also keeps access through the end of your billing period.
Compare further.
Try Falcon Bill free. Your first three jobs are on the house, no card required.
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