Maya Reyes
Owns the editorial calendar. Writes the foundational invoicing playbooks.
Editorial lead at Falcon Bill. Writes the foundational playbooks: how to structure an estimate, what to put on an invoice, when to apply a late fee. Spends Mondays on the phone with small-trade owners about what broke the week before, and turns those calls into the guides you read here.
8 posts by Maya Reyes
- Estimates
How to write a job estimate clients actually accept.
Seven fields every job estimate needs, the line-item rules that prevent disputes, and the sending mechanics that get a signature the same day.
May 24, 20268 min read - Estimates
Convert an estimate to an invoice without re-keying.
The one-tap conversion that keeps line items, photos, signatures, and deposits intact, plus how to handle the scope changes that always show up.
May 22, 20266 min read - Invoicing
Invoice vs receipt: what's the difference?
An invoice is a request for payment. A receipt is proof of payment. They're sent at opposite ends of the same transaction, most service businesses need both for every paid job.
May 18, 20265 min read - Invoicing
How to write a payment receipt (template + examples).
Seven fields every payment receipt needs, a step-by-step walkthrough, and three example receipts, cash, partial, and card, you can copy from.
May 15, 20264 min read - Invoicing
Invoice numbering best practices for small businesses.
Four invoice-number formats that actually work, the mistakes that turn invoicing into a reconciliation nightmare, and how to switch systems without breaking your books.
May 12, 20265 min read - Invoicing
Types of invoices explained: which one to use.
Ten invoice types small businesses actually use, what each one is for, when to send which, and the legal and bookkeeping consequences of picking wrong.
May 10, 20267 min read - Invoicing
The complete invoicing guide for small trade businesses.
Everything a solo tradesperson or small crew needs to know about invoicing, from the seven required fields to the same-day workflow that gets you paid 14 days faster.
May 8, 202611 min read - Invoicing
Late fees on invoices: when to charge, when to waive.
Late fees in the US are legal in every state at around 1.5% per month. The honest question is not how to compute them, it is when applying one actually gets you paid faster vs damages the relationship. Here is the framework.
Apr 8, 20266 min read
Try Falcon Bill for your trade business.
Send your first invoice in 60 seconds. No credit card. Cancel anytime.
More from the editorial team